Check Register, Revenue and Budget Search Tools Help
Browser Software Support
Before you begin your search, please be aware that our search tools are best viewed in one of the following browser types. Other browsers may be used to display search results, though we cannot guarantee proper display on any but the following browsers:
PC Users: IE 6.0 SP1, IE 6.0 SP2, IE 7.0, Firefox 1.0.4 (1) and above
Mac Users: Firefox 1.0.4 (1) and above
Starting a new search
To get started, click one of the Check Register Searches, Budget and Expenditure Searches or the State Revenue Search. Each search tool will open a new window or "pop-up" where you can enter search criteria. If your browser software is set to block pop-ups, you will need to turn this feature off to conduct a search. Please access your browser's help information to turn off the pop-up blocker.
A "Prompts" window will open with search options like Fiscal Year, State Agency Name(s) or Vendor/Payee listed at the top for you to select. Click on each search option to view available choices that will appear in the lower left. Double-click on a choice for each search option or prompt. Or, highlight a choice in the list, and click the arrow button to select it. Then click on "Run Query" to launch your search.
Select a choice for each search tool prompt
Search results will then display in a table with your search options and the current page number listed above the data.
If you cannot find what you are looking for in the list, or are not sure what the exact name is, you can do a quick search for it. Directly below the choice list, type in a partial word or phrase for what you are looking for, and click on the binoculars icon . The list will update and show all values that contain the text you entered. This is very helpful in the vendor search.
Conducting a quick search
Viewing search results with multiple pages
If more than one page of results is showing, use the left and right arrow buttons on the middle section of the toolbar to scroll through all the pages.
Saving and printing results via a spreadsheet or a pdf
To download the results of a query, click Document -> Save to my computer as and select from the available options. To print, save and open the file and print.
Internet Explorer Users: Certain security settings for Microsoft Internet Explorer may prevent you from saving PDF and Excel files. To enable saving files:
1. In your browser menu bar, select Tools, then Internet Options.
2. Select the Security tab.
3. Select the Web content zone noted on the lower right corner of your Internet Explorer browser.
4. Select Custom Level. The Security Settings dialog box will open.
5. Scroll down to Downloads and enable Automatic prompting for file downloads.
6. Press OK to close the Security Settings dialog box.
7. Press OK to close the Internet Options dialog box.
Changing search options (re-run a report)
To re-run a report with different search options, click on the "Refresh Data" link in the upper right corner of the window. The Prompts window will re-open.
Additional help and contacts
To view and print PDF documents, download the latest version of Adobe Acrobat Reader.
If you have questions concerning particular expenditures, you may contact the submitting state agency's open records department. NOTE: Some information in these queries have been designated as confidential by the submitting agency, per Texas Government Code Section 403.024(d).
If you have questions concerning Texas Government Code Section 403.024(d), please contact the Comptroller's Open Records manager at firstname.lastname@example.org.
To report system errors or technical issues, please email the Comptroller Help Desk at email@example.com.
State agencies should contact their Comptroller Account Coordinator with any questions on data or system use.
The Comptroller's Fiscal Management Division has also compiled Frequently Asked Questions covering such topics as how the expenditure data in the State Agency, Vendor and Spending Category search tools compare to the state's Comprehensive Annual Financial Report and cash reports, how payment cancellations appear in the search tools and how certain other payment types are displayed.